BC: DCS Mixbook By: Victoria Burks
FC: DCS Book | By Victoria Burks
1: DCS Review Book By: Victoria Burks
2: 3 components of a computer system -Hardware- which are all the things that make up a computer system. -System software- is operating system or the boss. Systems are Max, Linux, and Windows.
3: Computer Functions | Application software- Word processing, spread sheets, data bases, power point, Desktop publishing.
4: Four classes of Software | 1) Commercial software- you have to pay to use it, it is copyrighted by a company. 2) Shareware- its copyrighted, any one can use and edit it.
5: 3) Free ware- Given away for free, owner keeps copyright, be careful the program can not be sold or shared without permission. 4) Public Domain- Donated to public, the public owns it. and can edit it.
6: Four Types of Hardware | Input devices- Keyboard, Mouse, Scanner, and Microphone. Output devices- Monitor, Printer, and speakers.
7: CPU- (central processing unit)- the computer brain. Storage- Hard drive, CD, Flash drives, Floppy disk.
8: Viruses Plus | Virus- a program made intentionally to harm your computer. 5 types of virus's 1- Bomb- has a specific time to go off.
9: 2- Worm- Eats through the data and takes away bites. 3- Phage- Destroys data bases, operating systems, and PDA's. 4- Trojan horse- Looks like something you want but has a virus in it. 5- Hoax- trick or plot.
10: Speech Recognition | Speech recognition- is a great program, especially for people who have Carpel tunnel syndrome, or just have trouble typing at a fast pace.
11: When using speech recognition your make your own personal profile using the headset and microphone. Then it picks up you voice and types what you said.
12: Speech Recognition Vocabulary | Accent- Way of speaking, characteristics of geographic region. Dictation Mode- Enables users to dictate text into a computer application. Discrete speech-The speech recognition system the requires the user to pause momentarily between each word.
13: Jargon- You need a cavalier that includes technical terms, slaying, and phrases, not used by the general public, Also called shop talk. Profile- Special file that collects data about a users speech patterns. Phrase- A group of words that express a idea. Scratch that- Voice command that deletes the last phrase spoken.
14: Fun in the Sun! | Alternate Input Devices (AID's) | Handheld computers- pocket-sized computer devices, typically having a screen and a small keyboard. Flatbed Scanners- A scanner with a flat glass surface to hold paper, books, and other objects then scans them.
15: The Puck- Is a highly accurate mouse-like device used to draw on a tablet. GPS- A U.S. space based navigational system. It provide reliable navigation and timing services to all the users. Keyboards- A input device, modeled after the typewriter, a keyboard typically has letters and symbols graven on the keys.
16: USB Flash Drives- A type of storage device. It needs no battery and has no moving parts. It is to read, write, and transfer data. It has virtually replaced CD's and floppy disks because they are smaller and can hold more data. Webcams- Is a video capturing device hooked to a computer or computer network, usually through a USB port.
17: Environmental Control Units (ECU)- Are commonly used by disabled people, They can help people by turning the lights off or on, turning to Television off at a certain time, starting the coffee. Basically just doing everyday task for you.
18: Leadership Accountability *Step 1: (See it)- See the truth of the situation and understand the situation from all sides. *Step 2: (Own it)- Become accountable for your part in the situation. Decide to face the situation and deal with it.
19: *Step 3: (Solve it)- Be accountable for finding a solution. Focus on your goal and involve others when they are affected. *Step 4: (Do it)- Implement the solution, embrace full responsibility for results and remain answerable for your progress in these results.
20: Victim- being below the line. -Wait and see -Ignore/Deny -It's not my job -Finger pointing -Confusion.. tell me what to do. -cover your tail.
21: Victim phrases- *I don't see any problem. *It's not my job. *Just tell me what to do and I'll do it. *It wasn't my fault. *I didn't because... *That's unfair *No one else ever does that. *I would but... *That's too hard.
22: Letters Two types Personal Business letters- Business letter-
23: Personal business letter- -It doesn't matter who you send it to, it only matters who you are representing. -"Almond joy" complaint for one person is a personal business letter - I, implies personal business letter. - Writing McDonalds for coupons is personal business because shes only representing herself.
24: Business Letters- - We implies a business letter. - Representing a group of people or a company. - McDonalds reply is a business letter because it says we the company can not do that. - But if the boss himself replies saying I will give you a gift card myself, he is doing it so that makes it personal business letter.
25: Spacing Single space (SS) - 0 blank lines Double space (DS)- 1 blank line Triple space (TS)- 2 blank lines (we never use it because it is never right.) Quadruple space (QS)- 3 blank lines. (but you hit space 4 times hints Quad.)
26: Emails and Memos
27: Memos are usually used to ask a boss or manager for something they can be used for several different purposes. They way we learned to use them though was if you needed time off from work for a personal matter, or if you just had a doctors appointment you could write a memo to your boss or whoever is in charge of you.
28: The memo includes- TO: FROM: DATE: SUBJECT: Then the note or request off would go here. You have to put TO, FROM, DATE, and SUBJECT all in caps you double space after them.
29: EMAILS- electronic mail sent through the Internet, companies and businesses use email a lot for several different reasons. Emails can also be used for personal reasons just to stay in contact with friend or family.
30: TABLES- tables are usually used to organizing information. They can be very helpful when you have a lot of information it sorts it very well. you can draw the table yourself, or set it to auto and that makes the
31: TABLES- columns in equal sections and i think it looks better. I think tables are very useful and when i make tables i use the auto fit to text because it is simpler and looks nice.
32: Simple Reports:
33: Unbound-Typically short reports prepared without binders or covers, A multi-page report may be held together by a paper clip or staple.
34: MARGINS: - Top margin on first page is 2”. - Top margin on succeeding pages is 1”. - Side margins are 1”. - Bottom margin is 1’ but may vary depending on break decisions. Avoid windows and orphans.
35: Bound Report (Business)- Typically longer reports are bound with covers or binders. BOUND REPORT -Top, right and bottom margins are the same as for an unbound report. -The left margin is increased to 1.5” to accommodate the binding.
36: OUTLINES Outlines- A type of enumeration that organizes information. -The top margin is 2” or vertically centered. -All other margins are the same as the report. -Main and side entries or headings are used to organize information.
37: Formatting for Main Entries in an Outline -Preceded by capital Roman numerals ( I,II, III, etc.) -Use ALL CAPS or initial caps and bold. -Double space before and after a main entry.
38: Formatting for Secondary Entries in an Outline -Preceded by capital letters (A, B, C, etc.) Key important words initial caps. -Lower level entries are preceded by Arabic numbers (1, ,2 ,3 etc.) and lower-case letters (a, b, c, etc.) Only capitalize the 1st letter of the 1st word when keying these. -Single space all secondary entries.
39: Title Page (Cover Page)- Only a Business Report (not an Academic Report) should include a Title Page. -Center the page horizontally and vertically. - Include the following information (minimum): 1. Report Title 2. Writers Name 3. Date - The course name and teachers name may also be included.
40: (Table of Contents)- An outline of the side and paragraph headings in a report with their respective page numbers.
41: -Follows the Title Page. -Margins are the same as for the report (using a 2” top margin.) -Center the heading in ALL CAPS. -Each entry refers to a major section and should be keyed in initial caps. -Use right aligned tabs for creating leaders from the entry to its respective page numbers. -Number the page at the bottom center using lowercase Roman numerals (I, ii, iii, etc.) -Margins are the same (2, 1, 1, 1)
42: (Bibliography)- A listing of the material used in the report (textual citations, footnotes, endnotes, and related material which may have been used but not cited), located at the end of the report.
43: -Margins are the same as for the report (using a 2” top margin) -Center the title in ALL CAPS followed by a quadruple space. (Precede by a QS if references begin after the report body on the same page.) -List references in alphabetical order by author last name. -Include a page number at the top right.
44: -Single space each entry, Double space between entries. -Key each entry using hanging indent (1st line begins at left margin; subsequent lines are indented by.5”) -Underline or italicize books, magazines, and newspaper titles. -Use quotation marks around titles of articles, poetry, and essays.
45: (Work Cited)- A listing of only those works that were cited in the report; located on a separate page at the end of the report.
46: -Following the same formatting as that of a Bibliography. The difference is that you will only include those sources that were quoted or paraphrased. Do not include other reference materials on a work cited page.
47: \ Endnotes and Footnotes
48: Footnotes: -When using footnotes, complete documentation for a reference is placed at the bottom of the same page. A divider line (preceded and followed by a DS) typically separates footnotes from the report of the body.
49: -Superscript numbers are used to consecutively identify each footnote. -Indent the first line .5” from the left margin. -Single-space each footnote; double-space between items.
50: Endnotes: -Like footnotes, endnotes contain complete documentation for a reference. However, endnotes appear on a separate page at the end of the report. -Use the same margins as the 1st page of the report.
51: -Endnotes are formatted like footnotes with a corresponding superscript number and a 1st-line indent. -Since-space each endnotes; double-space between items. -Include a page number at the top right.
52: Special Business Documents Notes Tables- Need to make sense and be in order both ways Job interviews/ Application - Job Application- And employment form used by employers to document information pertaining to job applicants. - References -Come from the company -About what the company wants to know -You have some ability that your sharing information that makes you look good. -You have control you probably should not put social security or phone numbers you can write available upon request. -Be careful of what you say and how you word things.
53: Not allowed to ask -Age -Sexual orientation -Political views -Handicap -Health problems -Weight Resume- Usually a one-page document, a resume is a summative document which usually outlines six major areas describing an applicant. -Personal information -Objective -Education -School/Community/Employment Awards, Honors and Accomplishments. -Work Experience -References -The resumes might be similar but they should not be exact.
54: Purchase Requisition (Request) -A form to be completed by individuals within a business to request that items or services to be purchased. -Basically a wish list. Purchase Order -A form prepared by a business (buyer) and sent to another business (seller/supplier) to order items or services. -Combining the items from the wish list, sending one to receiving and one to accounts payable. Invoice -A form that the seller/supplier completes and sends to the buyer during the month indicating how much is owed for items bought or services rendered and the due date for payment/payment terms. In households, known by another name. When invoices are used on an “as-ordered ” basis, Monthly Statements are sent.
55: Flyers -A one-page document created to inform individuals of an event or occasion. No response is usually required. Can be sent to individuals within a targeted interest group, but may also be posted for the general public to view.' Invitation -A document sent to specified individuals to inform them and request their presence at an event or occasion. A response (reply) is often required to indicate whether or not the individual(s) will attend. Announcement -A document created to inform individuals of an event or occasion. No response is usually required. Often sent to individuals within a targeted interest group.
56: Agenda -Includes the order of topics to be covered at a meeting and the individuals responsible for each topic. Minutes -A summary of the events and business conducted during a meeting. The official record of a meeting, generally kept by the secretary of the organization. Itinerary -A list which includes the dates, times. Schedules, lodging, and method of travel to be Used on a trip. Enhancements -Visual additions to attract a reader’s attention to a specific text. Orientations -The determination of how material is arranged on a page. -Portrait- taller than wide -Landscape- wider than tall
57: Spreadsheet Fundamentals Spreadsheet- a program that allows you to use ROWS and COLLUMNS of data to manage, predict, and present information. Advantages of Computer Spreadsheets -Fast and Accurate -Can answer “What Is?” -Can answer “What If?” Can Answer “What Is?” -Students’ current grade (school) -Individual athlete statistics (sports) -Transportation schedules (business) -Current $ available for spending (personal) -Census results
58: Can Answer “What If?” -Student population increase (school) -Win/ loss record changes (sports) -Hourly wage and rate change -Product sales decrease (business) Uses Of Computer Spreadsheets -School oStudent grades oPayroll oClass Sizes oSchedules -Sports -Individual team statistics -Current and future budgets -Personal -Checkbook -Household expenses -Investments -Income taxes
59: -Business -Payroll -Investments -Inventory -Product Sales -Government -Taxes -Census -Loans -Investments -Budgets
60: -Spread Sheet Terms -Active cells- The cell ready for data entry -Alignment- When data is entered into a cell, the default alignments is labels to the left and values to the right. -Cell- Intersection of a row and column and is identified by a cell reference. -Cell Range- A selected group of cells that form a rectangle. -Cell Reference- The column letter and the row number. Example: B12 -Column- Identified by letters that appears at the top of the spreadsheet. (Vertical) -Formula- Equations with symbols for math operations. Example: = B6+B5+B8+B9 -Function- Special formulas that do not use operators to calculate a result i.e. a shortcut formula. Example: = sum(A6:A7)
61: -Label- Text, symbols, dates, or numbers not used in calculations. -Rows- Identified by numbers on the left side of the spreadsheet. (Horizontal) -Spreadsheet- A program that allows you to use rows and columns of data to manage, predict, and present information. -Value- A number entered into a spreadsheet cell that will be used for calculations.
62: -Order of Operations -You can also use parenthesis in your calculations where the order of operations is completed P arenthesis E xponents M ultiply D ivide A dd S ubtract -Average- (avg) function averages all numbers in a range. -Three Types of information entered in Spreadsheets -Labels -Values -Formulas- Function
63: Data BAse
64: * Data Bases are like a container 1) Tables 2) Reports 3) Form 4) Query – Queries *Data goes in data bases you do this in tables. * Used to be called relational data bases meaning they relate to each other they were kept on flat file tapes.
65: * Data bases- Doctors use them from different places you have been, YMCA cards, store scanners barcode inventory to know what they have and is bought. * Use criteria to search for specific things they want. * Report- if you want to find out like how many people from Dallas are members at the YMCA.
66: * Form- It is on the screen not printed, accessing one record at a time. Like with a scan card it pops up everything they have about you. * Queries- Question, ask specific question and it will bring up the answer.